So I will be doing the Penrod show in a couple weeks and have a few questions.
1). How is the red section? I know the tents are back to back and I will be at the end (farthest from road) of the 1st row if your walking from the yellow section. I'm in spots R80/81
2) Being on a corner spot, can I use some of the ground against the corner side wall for print bins and desk? That seems to be the trend for shows around me.
3) Any issues with 9ft awnings on front and open side?
4) How are sales taxes handled in Indiana for out of state infrequent vendors? Is it as simple and sending a check with a form into the state like in IL?
5) Any last thoughts or suggestions for this show? I'm a landscape photographer with prices $30-3k showing in a double booth.
Thanks for any advice you guys can give. I'm hoping to make this show my best yet for this 1st year.
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Thanks Robert for the insight.
In regards to the awning, I meant 9ft high. They are 54" deep though.
We aren't allowed onto the grounds until 930am correct? I'd be fine getting there at dawn though I doubt that would go over well with the museum for Penrod.
My tear down takes about 3.5 hours so I'm almost always the last artist out unfortunately. Though hopefully that will ease my departure a bit.
I plan to show up about 45 minutes early hoping to get a good start. I have a double booth and adding the propanel extensions eats up a lot of time. They did move the set up time to 9:30 instead of 10:00. In the past it was 12:00 until dark.
There's no problem with the height or amount of overhang with your awnings. People at the end of the rows usually have an awning on the side as well as the front.
Check to see when the shuttles stop running after the show as you may want to leave your booth early to get your vehicle in if you're by yourself.
Josh Baker > Robert WallisAugust 30, 2016 at 2:54pm
So your thought is to arrive closer to 845 or so? Yeah my double booth setup is 5.5 hours on a good day with three adults working at it. The ProPanel extensions etc certainly don't help.
Luckily I should have at least one additional adult assisting so that shouldn't be an issue. Even better if I can get two extra people.
Do you use a trimline 10x20 perhaps? I'm trying to figure out the best way to get the roof raised with the two foot extensions on the legs. That's always the most challenging part of the whole setup even with three adults.
Are there any tricks to get such a large / tall tent up safely and quickly?
I'm using two EZ-Ups tied together. I have the two foot extensions for the legs and find it easier to leave the extensions on the legs and use a painter pole to lift the tops up and over the frames before extending the frame out. Once they are extended and locked into place, they are zip tied together.
It sounds like you need a taller bar to lift your tent or an easier way to install the extensions. I did find that it was relatively easy, and a one-person operation, to assemble the tent normally and extend the legs all the way around. Then, one at a time, collapse a leg into the frame and that was enough room to slide the leg extension underneath and bolt it on. Once that was done all the way around, then the legs could be extended back out for the full height.
Josh Baker > Robert WallisAugust 31, 2016 at 5:16am
Thanks, sounds like your setup (tent wise) is a bit easier. My issue is finding a way to hoist the tent up in the air high enough to get the legs in. Sounds like I need to take a trip to home depot.
1) Can't tell you much about the red section as I've not been there for over 20 years. I'm in Green 27-28. I don't recall anyone complaining about that section.
2) I would advise keeping your desk at the back corner of the tent, on the outside if you want, but don't spread out too much. If the walkaround is fairly wide at the end, then you could get away with flip bins on the outside but keep them flush to the outside wall.
3) 9 foot awnings seem a bit much, particularly as those probably need some support. I usually see 4-4.5 foot awnings that are self supporting. I've used a 7 foot awning in the back, but no one is behind me, and I use vertical supports on awnings that deep.
4) Apply on-line for the Indiana retail merchant's license. Payment is done on-line.
5) Show up as early as possible on Friday to set up. The hours are limited this year and we're supposed to be out early. The shuttles stop running at the end of set-up, so if you miss those, you're in for a long walk to the artist parking lot. Tear down is a pain in the butt as you have to be torn down before being allowed into the grounds, and they do use radios to check on that. About an hour before complete tear down, my wife goes after the van, and by the time they let her in from the line, I'm finally torn down.
Replies
In regards to the awning, I meant 9ft high. They are 54" deep though.
We aren't allowed onto the grounds until 930am correct? I'd be fine getting there at dawn though I doubt that would go over well with the museum for Penrod.
My tear down takes about 3.5 hours so I'm almost always the last artist out unfortunately. Though hopefully that will ease my departure a bit.
I plan to show up about 45 minutes early hoping to get a good start. I have a double booth and adding the propanel extensions eats up a lot of time. They did move the set up time to 9:30 instead of 10:00. In the past it was 12:00 until dark.
There's no problem with the height or amount of overhang with your awnings. People at the end of the rows usually have an awning on the side as well as the front.
Check to see when the shuttles stop running after the show as you may want to leave your booth early to get your vehicle in if you're by yourself.
Luckily I should have at least one additional adult assisting so that shouldn't be an issue. Even better if I can get two extra people.
Do you use a trimline 10x20 perhaps? I'm trying to figure out the best way to get the roof raised with the two foot extensions on the legs. That's always the most challenging part of the whole setup even with three adults.
Are there any tricks to get such a large / tall tent up safely and quickly?
I'm using two EZ-Ups tied together. I have the two foot extensions for the legs and find it easier to leave the extensions on the legs and use a painter pole to lift the tops up and over the frames before extending the frame out. Once they are extended and locked into place, they are zip tied together.
It sounds like you need a taller bar to lift your tent or an easier way to install the extensions. I did find that it was relatively easy, and a one-person operation, to assemble the tent normally and extend the legs all the way around. Then, one at a time, collapse a leg into the frame and that was enough room to slide the leg extension underneath and bolt it on. Once that was done all the way around, then the legs could be extended back out for the full height.
1) Can't tell you much about the red section as I've not been there for over 20 years. I'm in Green 27-28. I don't recall anyone complaining about that section.
2) I would advise keeping your desk at the back corner of the tent, on the outside if you want, but don't spread out too much. If the walkaround is fairly wide at the end, then you could get away with flip bins on the outside but keep them flush to the outside wall.
3) 9 foot awnings seem a bit much, particularly as those probably need some support. I usually see 4-4.5 foot awnings that are self supporting. I've used a 7 foot awning in the back, but no one is behind me, and I use vertical supports on awnings that deep.
4) Apply on-line for the Indiana retail merchant's license. Payment is done on-line.
5) Show up as early as possible on Friday to set up. The hours are limited this year and we're supposed to be out early. The shuttles stop running at the end of set-up, so if you miss those, you're in for a long walk to the artist parking lot. Tear down is a pain in the butt as you have to be torn down before being allowed into the grounds, and they do use radios to check on that. About an hour before complete tear down, my wife goes after the van, and by the time they let her in from the line, I'm finally torn down.