New event, the http://bigfourbridgeartsfestival.com/ in Louisville, KY Sept. 9 & 10, 2017. My question is about Artist Packet after acceptance. Applications have been brisk and we know that the deadline date will be here before we know it. We are trying to get as much input as possible. Our question is about our Artist Packet we are mailing to the artist and what should be included. Our list as of now is contract agreement, artist statement, schedule for E-Z in set-up, times allowed for set-up and tear down, directions to Big Four Lawn(map), best approach exit from Interstate(map), accommodations and rates(deadline date), meal tickets(hours), hours of the festival, parking pass, list of staff and contact numbers, artist ID, and Rules and Regulations along with insurance options. What ALL are we leaving out? Is there something that the artist would like to see in the packet that many festivals do not include? We have had a very positive response to our festival and we want to make the experience as flawless as possible and enjoyable to ALL.
Thank you
Replies
Name tags, personalized if possible; print the emergency numbers on the back side of them.
Thank you Connie and Director's on the insight for the Artist Packet. All of this is very helpful. A few things that were not on my list are now on my list and I see the benefit for all.
I saw some discussion about insurance that must be shown by the artist. I know that this will exclude some of my emerging artist being their first or second festival. Does anyone have thought on what I should recommend for someone that is new to festivals and a name of a Company? Do any of the director's do a umbrella coverage for artist?
When I was doing the antique car shows there was one dominate company that was very reasonable for weekend coverage. Does that hold true in the art community?
Include any license / tax info, always helps to know if a city or state license or if a one time event license is needed. Local tax rate as many artists aren't local is always nice to include, saves us from having to look it up.
Thank you for the list. Most of this is on the event description on ZAP. But you are absolutely correct I need a list for the artist. Then that way there is no confusion. Agreed with you all the way up to the Logo branded insulated plastic thermos. Artist will have to work for that in the future. Teasing of course.
This all has been great.
Today the City Waterfront Development staffed emailed me to say that our B4B's logo on the City's Web site had been hit on 44,000 times in January.Emailed me to con-gradulate me on the highest number seen. Louisville really does love the arts. Alot of interest.
Thanks Ruth
Make sure staff phone numbers include "day of" emergency numbers, for artists who break down or are delayed and won't make set-up on time. Most of us don't want to be a "no show" if we can help it.
State if you have volunteers for artist assistance.
If there are booth sitters for during the show, which system you will have for that. As an artist who can't leave the booth unattended, I (and others in my situation) like to know this upfront.
State if you provide drinking water. As most shows seem to, many artists rely on it and may not make other provisions. A show I was at last year only SOLD water (the venue did, the art fair itself had not made other provisions), and there was much grumbling. There are eco-friendly options, like using volunteers with coolers and reusable cups. A few places even provide art-fair logo branded insulated plastic cups.
A map of the show site including parking. Some artists with oversize vehicles park first and then dolly to their booth.
Larry Berman
I am sending three print outs(maps) about location; one of 5 mile radius of fair, .5 mile radius map, booth location (site map). thanks Larry, appreciate you guys.
Sounds good. Also if you have artist cell phone numbers you can send out emergency weather information.
Larry Berman
Thank you Larry. Do you think that we cover all? The cell phone communication is good. I like that. Great!